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Getting Started

Sharing Your Calendar and Subscribing to Other Calendars

Displaying and Printing Your Calendar

Scheduling and Organising Events

Using Your Calendar with Devices

Solving Problems in Calendar

About AOL Calendar

This latest release of AOL Calendar offers these benefits:

• Create multiple Calendars --- Want to keep the team football schedule separate from your personal Calendar? You can now create and maintain multiple Calendars from a single Screen Name.
• Publish a Calendar as a public Web page  -- You can now publish a Calendar as a Web page so that anyone on the Internet can view it.
  
• Stay up-to-date with family and friends -- Share Calendars and coordinate schedules
• Simplify event planning-- Organise and share events
• Receive automatic reminders -- Stay on top of important dates with reminders anywhere on the Internet and on your mobile phone.
• Check your horoscope and weather -- Get your daily horoscope and updated weather everywhere you view your Calendar.
• Stay in sync -- Synchronise your AOL Calendar with your PDA and Microsoft Outlook.

If you used other versions of AOL Calendar, formerly known as My Calendar, existing events and appointments automatically transfer to your new Calendar during installation and setup.

If you use Calendar programs on a PDA (personal digital assistant) or Microsoft Outlook, you can synchronise those Calendars with AOL Calendar. For more information, see Synchronising Your Calendar.

Using Calendar When You Are Not Signed On

You can set reminders and reminder delivery option when you are not signed on, however those reminders and delivery options won't take effect until the next time you sign on.

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Setting Time Zone and Hours Displayed

• Time Zone -- Ensures that events and appointment times match your local time. Daylight Saving Time adjustments are automatic.
• Day Start and End -- Determines the daytime hours displayed on your Calendar.

1. Click Settings.
2. Next to the setting you want to change, click the down arrow and select a setting.
3. When you have finished changing settings, click Save.

Notes

• If you change time zones, Calendar automatically updates existing scheduled events to reflect the new time zone.

Moving Around in Calendar -- Month, Week, and Day Views

You can display dates in the past or future month-by-month, week-by-week, or day-by-day, or you can quickly jump directly to another month, week, or day.

To display the previous or next month, week, or day:

1. Click the tab -- Month, Week, or Day -- for the timespan that you want to display.
2. To move to previous dates, click the left arrow that appears in the date area at the top of the Calendar. To advance to future dates, click the right arrow. Depending on the tab you selected, the Calendar changes to display the next month, the next week, or the next day.

To jump to another month in the current year:

1. Click the Month tab.
2. To jump to a particular month, click the black down arrow that appears to the right of the month and year indicator. The months within the current year appear.
3. Click the month that you want to display. To move to the next month, click the right arrow. To move to the previous month, click the left arrow.

1. Click the Month tab.
2. Click the black down arrow that appears to the right of the month and year indicator. The current year and the months within the current year appear.
3. Click the month that you want to display. To move to the next year, click the arrow to the right of the year indicator. To move to the previous year, click the arrow to the left of the year indicator.
4. When the desired year appears, click the month that you want to display.

Viewing Local Weather and Your Daily Horoscope

To view your horoscope:

Click the View today's horoscope link that appears on the bottom left of your Calendar view.

Changing Colours in Calendar

For information on viewing additional Calendars, see Viewing and Subscribing to Other Calendars.

To change the colour of a Calendar:

1. To the left of your Calendar view, under the Calendars heading, click the Calendar name (usually your Screen Name) of the Calendar whose colour you want to change. The Calendar Detail screen appears.
2. Next to the Colour box, click the down arrow and select the new colour for the Calendar.
3. Once you select the desired colour, click Save. The Calendar name appears in the new colour, and when you display this Calendar, events also appear in this colour.

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Printing Your Calendar

1. Click the view that you want to print -- Month, Week, or Day.
2. Click Print.
3. Click OK.

Creating Additional Calendars

You can create multiple Calendars to organise events. For example, you can have a personal Calendar as well as a Calendar for your family, bridge club, football team, and so on. 

1. Under the Calendars list on the left side of your Calendar, click Add. The Adding Calendars screen appears.
2. Click Create a New Calendar, then click Continue. The Calendar Detail screen appears.
   
3. Type the name of the Calendar.
4. To share this Calendar with specific people, click Sharing and type the Screen Names of the people who you want to view or view and edit this Calendar. If you want to share your Calendar with people who have Internet email addresses instead of Screen Names, see Publishing Your Calendar as a Public Web Page.
5. After you select the dates you want to print, click OK.

Sharing Your Calendar

You can invite people to individual events on your personal Calendar -- the Calendar with your Screen Name, share your entire Calendar so that specified people can view or edit it, or you can publish your Calendar to the world.

To invite people to a particular event on your Calendar, see Inviting Friends and Family to an Event. You can only invite people who have a Screen Name, in other words email addresses that end in @aol.com. (Free AOL Screen Names are available by going to www.aol.co.uk and clicking Sign On.)

To publish your Calendar so that anyone can see it, including those without AOL Screen Names, for example an email address ending in @yahoo.com, see Publishing Your Calendar as a Public Web Page. When you publish to the world, anyone with Internet access can view your published Calendar.

To share your entire Calendar so that others can view or edit it:

1. Click the Sharing button that appears at the bottom of the Calendars list, to the left of your Calendar view. The Share Your Calendar screen appears.
2. Follow the on-screen instructions to create a list of Screen Names with whom you want your Calendar shared, and to designate whether you want that person to view your Calendar or to view and edit it.

   Important: When you give Edit permissions, you grant that person full control of your Calendar. Be sure to give Edit permissions only to those who you fully trust to create, edit, and delete events on your Calendar.

3. After you finish designating who you want to share your Calendar with, click the Share button. Calendar sends an email to each of the Screen Names you listed, with information on how to view your Calendar.

Calendar sends an email to each of the Screen Names you invited to share your Calendar, informing them that your Calendar is available to them, and giving them a link that they can click to add your Calendar to their Calendars list. You also receive a confirmation email that lists all the Screen Names with whom you have shared your Calendar.

Notes

• You can only share Calendars that you create. You can't share Calendars that were created by others that appear on your Calendars list. 
  
• You can only share your Calendar with people who have AOL Screen Names, you can't share your Calendar with Internet email addresses. (Free AOL Screen Names are available by going to www.aol.co.uk and clicking Sign On.) To invite those with other email addresses, for example, ending in @yahoo.com, see Publishing Your Calendar as a Public Web Page.
• You can invite people with Internet email addresses to events; for details see Inviting Friends and Family to an Event.

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Publishing Your Calendar as a Public Web Page

If you have a Calendar that you want to share with anyone on the Internet, you can publish your Calendar as a public Web page.

To invite people to a particular event on your Calendar, see Inviting Friends and Family to an Event.

To publish a Calendar as a public Web page:

1. On the Calendars list, to the left of your Calendar view, click the name of the Calendar that you want to publish. The Calendar Detail screen appears.
2. Click Publishing. 
3. Select Publish this Calendar.
   
   Important: When you publish your Calendar, anyone who has access to the Internet can view your Calendar, just as they can view a Web page. Be sure that you only publish a Calendar if the information it contains can be safely revealed to the public.
   
4. To send the link (URL) of the Calendar Web page to others so they can view the Calendar, click Send email to share this Calendar with others.
5. After you finish designating who you want to share your Calendar with, click Share button. Calendar sends an email to each of the recipients you listed, with information on how to view the published Calendar.
6. On the Calendar Detail screen, click Save.
   

Notes

• You can only publish Calendars that you create. You can't share Calendars that were created by others that appear on your Calendars list. 

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Viewing and Subscribing to Other Calendars

If you want to view a Calendar that doesn't appear on your Calendars list, you need to subscribe to that Calendar. You can subscribe to publicly-available Calendars through the Event Directory; for details, see Using the Event Directory.

Another way to view other Calendars is to subscribe to Calendars that family and friends share with you. You receive email when others invite you to subscribe to a calender.

To subscribe to a Calendar:

1. Open the email message that has Invitation to Calendar in the Subject.
2. Click the Subscribe Now link that appears in the body of the message. The subscribed Calendar appears in the Calendars list, and events on the subscribed Calendar appear in the Calendar view.
3. If you don't want the subscribed Calendar events to appear, click the check box to the left of the Calendar name to clear that Calendar view. You can re-display a subscribed Calendar by clicking the check box to select it.

Working with Multiple Calendars

To view multiple Calendars simultaneously, so that the combined schedules appear on a single Calendar:

1. To the left of your Calendar view, under the Calendars heading, click one or more of the check boxes next to the Calendar names that you wish to display. If the only Calendar on the Calendars list is the one with your Screen Name, see Viewing and Subscribing to Other Calendars for information on adding Calendars to the list.
2. Click the Month, Week, or Day tab to display the desired Calendar view. All the events on the Calendars you've selected appear within the single Calendar view.

Notes

You can tell the various Calendar entries apart by the colour coding; the colour on the Calendars list matches the colour of the associated events. To change the colour-coding of Calendars, see Changing Calendar Colours.

Copying Events from Other Calendars to Your Calendar

You can copy events from other Calendars to your personal Calendar. Your personal Calendar is the Calendar with your Screen Name.

To view other Calendars, check the Calendars list in the upper left corner of your AOL Calendar screen. Calendars to which you are subscribed appear on this list, with a check box next to each. If the only Calendar on this list is the one with your Screen Name, see Viewing and Subscribing to Other Calendars for information on subscribing to additional Calendars, then follow the steps below.

To copy events from other Calendars to yours

1. On the Calendars list, click the check box next to the Calendar that contains the event that you want to add to your personal Calendar. Events scheduled on the subscribed Calendar appear on your Calendar view.
2. Click the event that you want to add to your Calendar. The View an Event screen appears.
3. Click Copy to Personal Calendar. The event appears on your Calendar, in the colour of your Calendar.

Notes

• If the owner of a Calendar from which you copied an event later makes changes to the event, those changes don't appear on your Calendar. To have the event appear on your Calendar and to receive updates regarding changes, contact the owner of the Calendar and ask them to invite you through the Tell a Friend link on the event. When you accept a Calendar invitation from owner of an event, you automatically receive email notifications any time the Calendar owner edits or updates the event.
• The check box next to the Calendar names on the Calendars list determines which Calendars display. To verify that the copied event appears correctly on your Calendar, clear all the Calendar check boxes except for your personal Calendar so that the only events that appear are those on your personal Calendar. Your personal Calendar is the Calendar with your Screen Name.
• The colour of the Calendar name on the Calendars list matches the colour of events on that Calendar, so when viewing multiple Calendars you can determine which events belong to each Calendar.

Unsubscribing from Other Calendars

1. On the Calendars list, click the underlined name of the Calendar that you want to unsubscribe. The Calendar Detail screen appears.
2. Click the Unsubscribe button. A confirmation message appears.
3. To unsubscribe, click the Unsubscribe button. To remain subscribed, click Cancel. When you click Unsubscribe, the confirmation message and the Calendar Detail screen close, and the unsubscribed Calendar no longer appears on your Calendars list.

Scheduling an Event

Calendar gives you the option of scheduling a one-time event (such as a party) as well as repeating events (such as monthly bingo or weekly football practice). This section describes how to schedule a one-time event; to create a repeating event, see
Scheduling a Repeating Event

You can quickly add a new event to your Calendar by typing directly in the Calendar area where you want to schedule the event, or you can use the Add Event button.

To schedule an event by typing directly on your Calendar:

1. Point to the place on your Calendar where you want to schedule the event.
2. Click and hold the left mouse button to stretch the event across the appropriate time slots, then release the left mouse button. Type here appears in the Calendar time slot that you created.
3. Type the title of the event, then press Enter. The event appears on your Calendar.
4. To add additional details regarding the event, click the event to display the View or Edit an Event screen, in which you can type event details, specify reminders and repeating event details, and share the event with friends and family.

1. In one of the Calendar views -- Month, Week, or Day -- click Add Event. The Add a New Event screen appears.
2. To schedule the event on a different Calendar, click the down arrow next to the Calendar label and select the Calendar you want to use.
3. Click the text box next to Title and type the name of the event as you want it to appear on the Calendar.
4. Type or select the date and time of the event. If the event is an all-day activity or has no specific start time, click No specific time so the event appears above the timed events on the Calendar display.
5. To receive a reminder, click the Remind me box and select the amount of time in advance of the event when you want to receive the reminder. To specify reminder delivery -- email, Instant Message, or mobile phone -- click the Edit link that appears to the right of the Reminder line.
6. To share the event information with friends and family, for example, if this event is a family gathering, click the Share this event link. The Tell a Friend screen appears. You can specify Screen Names and email addresses to which you want to send information about the event, and recipients can with a single click add the event to their Calendars.
7. When you have finished specifying the event information, click Save.

Scheduling a Repeating Event

To schedule repeating event:

1. Click Add Event. The Add a New Event screen appears.
2. To schedule the event on a different Calendar, click the down arrow next to the Calendar label and select the Calendar you want to use.
3. Click the text box next to Title and type the name of the event as you want it to appear on the Calendar.
4. Type or select the date and time of the event. If the event is an all-day activity or has no specific start time, click No specific time so the event appears above the timed events on the Calendar display.
5. To receive a reminder, click the Remind me box and select the amount of time in advance of the event when you want to receive the reminder. To specify reminder delivery -- email, Instant Message, or mobile phone -- click the Edit link that appears to the right of the Reminder line.
6. To specify the interval on which this event repeats, on the Repeats line, click the Edit link to display the Repeating Options dialog. Select the appropriate repeating pattern from the options provided.
7. To share the event information with friends and family, for example, if this event is a family gathering, click the Share this event link. The Tell a Friend screen appears. You can specify Screen Names and email addresses to which you want to send information about the event, and recipients can with a single click add the event to their Calendars.
8. When you finish specifying the event information, click Save.

Inviting Friends and Family to an Event

You can invite people to individual events on your Calendar.

To schedule a new event to which you are inviting friends, family, or colleagues, see Scheduling an Event.

To invite others to join you at an event already scheduled on your Calendar:

1. In one of the Calendar views -- Month, Week, or Day -- click the event. The View or Edit an Event screen appears.
2. At the bottom of the screen, next to the Tell a Friend label, click the Share this event link. The Tell a Friend screen appears.
3. Follow the on-screen instructions to add Screen Names and email addresses of people you want to invite.
4. If you want to add a personal message to the email that is automatically sent to invitees, type that message in the Add a personal message box.
5. When you have finished typing Screen Names, email addresses, and any personal email message, click Update.

Notes

• People you invite don't need to have an AOL account; as long as they have an email address you can notify them about your events.
• AOL Calendar automatically sends email to all the people you invited, and the message includes event details, such as time and location. Within that message is a link they can click to automatically send a response to you and to add the event to their Calendar.
• Any time you change event details, people you invited automatically receive an email regarding the change.

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Notifying Friends and Family About Events

You can invite people to events that are already on your Calendar.

To schedule a new event and invite friends, family, or colleagues, see Scheduling an Event.

To notify others about an event already scheduled on your Calendar:

1. In one of the Calendar views -- Month, Week, or Day -- click the event. The View or Edit an Event screen appears.
2. At the bottom of the screen, next to the Tell a Friend label, click the Share this event link. The Tell a Friend screen appears.
3. Follow the on-screen instructions to add Screen Names and email addresses of people you want to notify.
4. To add a personal message to the email that is automatically sent to the people your are notifying, type that message in the Add a personal message box.
5. When you have finished typing Screen Names, email addresses, and any personal email message, click Update.

AOL Calendar automatically sends email to all the people you invited, and within that message is a link they can click to automatically send a response to you and to add the event to their Calendar.

Finding Events in the Event Directory and Adding Them to Your Calendar

You can use the Event Directory to find a wide array of cultural, community, and sporting events. Once you locate an event of interest you can add it to your Calendar with a single click.

To find events in the Event Directory and add them to your Calendar:

1. In the Event directory, left of your Calendar, click Go.
2. Click the area in which you are looking for an event. A screen appears for the area you selected.
3. Click the category and dates of interest, then click the schedule listing that appears.
4. For the event that you want to attend, click the Add this Event to My Calendar link. The event appears on your Calendar.

Notes

You can also find the event directory by going to AOL Keyword: Event Directory. From the event directory you can find and add events to your Calendar without having to start AOL Calendar.

Setting Reminders for Important Dates and Events

To schedule a new event for which you want to set reminders, see Scheduling an Event.

You can only set reminders for events that appear on your personal Calendar. Your personal Calendar is the Calendar with your Screen Name.

To set reminders for an event on your Calendar:

1. In one of the Calendar views -- Month, Week, or Day -- click the event. The View or Edit an Event screen appears.
2. Near the bottom of the screen, next to the Reminder label, click the box next to Remind me.
3. Click the down arrow to select the amount of time in advance of the event you want to be reminded.
4. To verify or change how you want the reminder delivered, click the Edit delivery options link. The Reminder Delivery screen appears.
5. Click the boxes next to the delivery options you wish, then click Update.

1. In one of the Calendar views -- Month, Week, or Day -- click the event. The View or Edit an Event screen appears.
2. Near the bottom of the screen, next to the Reminder label, click the box next to Remind me.
3. Click the down arrow to select the amount of time in advance of the event you want to be reminded.
4. To verify or change reminder delivery -- by email, Instant Messenger, mobile phone, or a combination of delivery options, click the Edit link to the right of the Reminder: line. The Reminder Delivery screen appears.
5. Click the boxes next to the delivery options you wish, then click Update.

Notes

• Make sure that you allow enough lead time to receive your reminder at the desired time. For instance, if you want to receive a reminder two hours before an event, you must make your request more than two hours before the event, and leave some extra time for your request to be received and processed. AOL Calendar and its respective functions are not a service for events deemed to be life-critical -- for example, medicine-taking -- and should not be treated as such.
• Mobile networks may charge additional fees for Reminders sent to mobile phones. For details, check with your mobile network provider.
• The default reminder delivery -- Instant Messenger, mobile phone, or email -- is determined by the preference settings in the AOL Alerts and Reminders service. When you change reminder delivery options within a Calendar event, the change applies to that event only. To change default delivery options for all your reminders, go to AOL Keyword: Alerts & Reminders and click Preferences.

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Scheduling a Task

To schedule a task:

1. In one of the Calendar views -- Month, Week, or Day -- click Add Task. The Add a Task window appears.
2. If you want to schedule the task on a different Calendar, click the down arrow next to the Calendar name and select the desired Calendar.
3. Click the text box next to Title and type the name of the task as you want it to appear on the Calendar.
4. Type or select the date on which you want the task to appear.
5. To receive email reminders, Instant Message reminders, or mobile phone reminders, click the box next to Remind me and select the amount of time in advance of the task when you want to receive the reminder.
6. If this is a repeating task, click the Edit link that appears to the right of Repeats to set the interval on which the task repeats, such as daily, weekly, or monthly.
7. Once you finish specifying the task information, click Save.

Rescheduling and Changing Events

To reschedule an event

1. In one of the Calendar views -- Month, Week, or Day -- click the event you want to edit. The View or Edit an Event screen appears.
2. Input the new information into the appropriate fields.
3. When you have finished typing the updated information, click Save.

The new information appears in your Calendar.

Notes

• If this event is one that you invited others to attend, or if you share your Calendar with others, AOL Calendar automatically send email about the event change. Everyone you invited to this event and everyone who subscribes to your Calendar receives an email regarding the change, and any schedule change is automatically reflected on their Calendar.
• If you are not signed on at the time you make the schedule change, those who subscribe to your Calendar receive email and see the schedule change after you sign on.

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Cancelling (Deleting) an Event

To delete an event from your Calendar

1. In one of the Calendar views -- Month, Week, or Day -- click the event you want to delete. The View or Edit an Event screen appears.
2. Click the Delete button on the bottom of the screen. A confirmation screen appears: "Are you sure you want to delete this event?"
3. Click OK. Your Calendar re-displays, and the event no longer appears.

Notes

• If this event is one that you invited others to attend, or if you share your Calendar with others, AOL Calendar automatically sends email about the cancellation. Everyone you invited to this event and everyone who subscribes to your Calendar receives an email regarding the cancelled event, and the event is automatically deleted from their Calendar.
• If this is a repeating event, Calendar prompts you to specify whether to delete the event on just the one date, or delete all occurrences of the event.

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Moving an Event

Moving Events between Calendars
An event created in one Calendar can be moved to any other Calendar you have "View and Edit" permissions for. (see Creating Additional Calendars).  When you add an event or events from a Planner or using an "Add to my Calendar" button anywhere on the AOL service, the event isautomatically added to your primary Calendar by default.  See "Finding Events in the Event Directory and Adding Them to Your Calendar". These events can be moved to another Calendar as well.
 

To move a single event from one Calendar to another.
Note: You must have "View and Edit" permissions to do this.

1. Click on the event you would like to move.  The "View or Edit an Event" pop-up will appear.
2. To move the event to a different Calendar, click the down arrow next to the Calendar label and select the Calendar you want to use. Only Calendars that you have "View and Edit" permissions for will be shown.
3. Click Save.  The event will be moved to the Calendar you selected.

To move a repeating event from one Calendar to another.

1. Click on the repeating event you would like to move.  If you want to move a series of repeating events, click on the earliest event in the series.  The "View or Edit an Event" pop-up will appear.
2. To move the event to a different Calendar, click the down arrow next to the Calendar label and select the Calendar you want to use.
3. Click Save.  A changing an event pop-up dialog will appear asking "You are changing a recurring event.  Do you want to change this event, or this and all future events?"
4. Click on This and Future Events to move the entire series. The repeating events will be moved to the Calendar you selected.

Notes

You may also move just a single event in a series by clicking This Event, or you may move part of a series of events by clicking on the first event within the series and repeating the above steps for moving an entire series of events.

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Synchronising Your Calendar with PDAs and Outlook

To transfer information between your PDA or Outlook and your AOL Calendar

1. Click the Sync button at the top of your Calendar. A message appears with instructions to click Refresh after you run Sync.
2. Click OK. The Intellisync screen appears. If you haven't yet downloaded the sync software, follow the on-screen instructions to download and install the Intellisync software.
3. Follow the on-screen instructions to synchronise Calendar entries with your PDA or Outlook.
4. When the sync finishes, click the Refresh link that appears on the line next to Calendar dates, just to the right of Go To Today.

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Conflicting Events

Calendar does allow you to schedule conflicting events. If you schedule multiple events at the same time, those events appear next to each other on your Calendar.

Calendar alerts you when you schedule conflicting events. Conflicting events appear in the Conflicting Events area of the Add Event and View or Edit Event screens. The colour of conflicting events matches the colour of the Calendar on which the conflicting event is scheduled.

If you prefer to avoid the conflict, you can adjust the Date and Time settings until No Conflicts appears in the Conflicting Events area.

For repeating events, Calendar checks for future conflicts depending on the frequency:

• For daily events, 60 days.
• For weekly events, six months.
• For monthly events, 24 months.
• For yearly events, 10 years.

Re-subscribing to an Unsubscribed Calendar

To re-subscribe to a Calendar from which you have unsubscribed

Locate the email that you originally received that invited you to subscribe to the Calendar, and click the Subscribe Now button within that message.

If you no longer have the original email that invited you to subscribe, contact the owner of the Calendar and ask them to share their Calendar with you again. The owner of the Calendar needs to delete you from their list of Screen Names on the Share Your Calendar screen, then re-enter your Screen Name in order to allow you to re-subscribe to their Calendar.

Not Receiving Event Updates

If you are not receiving updates to events on your Calendar, it may be because you copied an event from another Calendar. When you copy events, any changes made by the owner of the event will not appear on your Calendar.

To have the event appear on your Calendar and to receive updates regarding changes, contact the owner of the Calendar and ask them to invite you through the Tell a Friend link on the event. When you accept a Calendar invitation from owner of an event, you automatically receive email notifications any time the Calendar owner edits or updates the event.

If the owner of the Calendar previously invited you to an event, they need to delete you from their list of Screen Names and email addresses on the Tell A Friend screen, then re-enter your Screen Name or email address in order to re-send the invitation to you.

Receiving Old Reminders

If you used previous versions of Calendar, old reminders may appear.

To stop receiving old reminders:

1. In the reminder email, click the Manage Your Reminders link to delete the unwanted reminder.
2. In your current Calendar, click the event for which you want to set reminders. The View or Edit an Event screen appears.
3. Select the desired Reminder options, then click Save.

Last edited 14 January 2004.
Calendar Version:TBD

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